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WOODY   CREEK   METROPOLITAN   DISTRICT

MEETING   MINUTES

BOARD   OF   DIRECTORS   MEETING 

May 5, 2025

6:00PM   Zoom

 

The Board of Directors of the Woody Creek Metropolitan District conducted a regular meeting of the Board of Directors on May 5, 2025. The following meeting minutes reflect the primary discussion points and any formal actions taken by the Board of Directors.

The meeting notice and agenda were posted at least 24 hours in advance at the designated location within the District boundaries and on the website.

Members of the Board of Directors in attendance included Don McAllister, Curtis Wackerle, Patty Hamilton, Susie Jiminez, & Brad Matthews thereby a quorum was in attendance. Also present were Grant Gladson, Colin Mielke, John Edwards, March Henley, Kit McLendon & Krystin Oda Bergstresser. 

Meeting Agenda & Action Items:

  1. Call to Order/Roll Call. (2 min)
  2. Consideration of the agenda. (2 min)
  3. Discussion of WCT Matter - Executive Session -Executive Session – The Board, upon a two-thirds vote of the quorum present, may call an executive session for the purpose of receiving legal advice and to develop negotiating positions and strategies pursuant to Sec. 24-6-402(4)(b) & (e), C.R.S., with regard to grease trap noncompliance and a lawsuit by WCT Building LLC.

Donny motioned to the begin executive session, Patty seconded, and approved unanimously. 6:05pm; Executive session ended at 6:33pm

  1. Public Comment – Citizens may take up to three minutes to address the Board.
  2. Consideration and adoption of the minutes from the meeting of March 2025. (2 min)

Donny motioned to adopt minutes from March 3, 2025,  Curtis seconded, approved unanimously. 

  1. District managers report. (10 min)
  2. Treasurer’s Report (5 min)
  3. Old Business
  4. New Business 
  1. Covenant Review & Violations
  2. Complaints against McLendon’s business activity
  1. Agenda Items for the July 2025 meeting. (5 min)
  2. Adjourn

 

Meeting Notes:

 

  1. Donny, Brad, Patty, Susie & Curtis were in attendance, and a quorum was present. 6:03 pm
  2. Agenda approved 
  3. The board held an executive session to discuss the WC Tavern grease trap and litigation. 
  4. No comment
  5. Minutes were adopted.
  6. Grant reported that the discovery of the information regarding the tavern grease trap might greatly influence the requirements for expansion. New tests and data will need to be revisited based on the adjustments the tavern executes. There are a few environmental matters that are holding up engineering report completion. There are only a few responses that need to be collected regarding the income survey. Grant is working with Mountain waste to get dumpsters repaired.  

Construction on 213 & 215 are starting and the district has submitted a letter outlining expectations for the construction crew to abide by while completing the projects. 

  1. Grant funds have been received which greatly helps with cash flow. There will be a discussion regarding adjusting the late fee rate to 15% as opposed to $15 flat rate.
  2. None
  3. A. The board discussed the need to update the covenants as much has changed since they were drafted in the early 2000’s. Patty, Brad, Jackie, & Grant volunteered to form a committee to begin moving forward with updates. 

B. There have been several complaints regarding the McLendon’s limo business. Kit shared that they have restructured the company and will be down to 3 vehicles, 2 on their property and one additional vehicle in the paid parking lot. They understand their employees cannot utilize the district’s common parking and note they use their work vehicles as personal vehicles as well. Kit, Grant, Susie, and Donny agreed to head up a parking committee to monitor parking/traffic matters throughout the district. 

 

  1. Add reports from parking and covenant committees. 
  2. Meeting adjourned 7:43 pm 

Minutes prepared by Krystin Oda Bergstresser - Administrator