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Board Annual Meeting and Regular Meeting

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WOODY   CREEK   METROPOLITAN   DISTRICT

ANNUAL MEETING   MINUTES

BOARD   OF   DIRECTORS   MEETING 

July 14, 2025

6:00PM   Zoom

 

The Board of Directors of the Woody Creek Metropolitan District conducted an annual meeting of the Board of Directors on July 14, 2025. The following meeting minutes reflect the primary discussion points.

The meeting notice and agenda were posted at least 24 hours in advance at the designated location within the District boundaries and on the website.

Members of the Board of Directors in attendance included Don McAllister, Curtis Wackerle, Patty Hamilton, Susie Jiminez, & Mark Thompson thereby a quorum was in attendance. Also present were Grant Gladson, David Bull, Jarrod Hollinger, Julia Penny, Guy Fulfer, John Edwards, March Henley, Kit McLendon & Krystin Oda Bergstresser.

 

Meeting Agenda & Action Items:

  1. Call to Order/Roll Call. (2 min) 
  2. Declaration of Quorum/Disclosure Matters

 

  1. Annual Meeting Presentation:  [Per Sec. 32-1-903(6)(a), C.R.S.:  No official action will be taken]

 

  1. Status of Public Infrastructure Projects within District and Outstanding Bonds (if any) 

 

  1. Review of Unaudited Financial Statements for Calendar Year 2024

 

  1. Q&A

 

  1. Adjourn

 

Meeting Notes:

  1. Called to order 6:01 pm

Donny, Patty, Susie, Mark & Curtis were in attendance, and a quorum was present.

  1. a) No bonds, Grant shared the update with the WWTP and Tavern grease trap status. Ongoing odor issues are due to communication problems between air valves and the plant's main control unit. The district is pursuing a long-term solution by upgrading the PLC (brain) and using short-term fixes to manage aeration cycles. The Taverns grease line has been resolved. 

b) YTD financials were reviewed. Cash flow has been a challenge due to the commercial entities maintaining a delinquent state. 

  1. Adjourned 6:17pm

 

Minutes prepared by Krystin Oda Bergstresser - Administrator

 

 

 

REGULAR MEETING

WOODY CREEK METROPOLITAN DISTRICT

BOARD OF DIRECTORS MEETING 

July 14, 2025

The Board of Directors of the Woody Creek Metropolitan District conducted a regular meeting of the Board of Directors on July 14, 2025. The following meeting minutes reflect the primary discussion points and any formal actions taken by the Board of Directors.

The meeting notice and agenda were posted at least 24 hours in advance at the designated location within the District boundaries and on the website.

Members of the Board of Directors in attendance included Don McAllister, Curtis Wackerle, Patty Hamilton, Susie Jiminez, & Mark Thompson thereby a quorum was in attendance. Also present were Grant Gladson, David Bull, Jarrod Hollinger, Julia Penny, Guy Fulfer, John Edwards, March Henley, Kit McLendon & Krystin Oda Bergstresser. Brad Matthews attended a portion of the meeting.

 

Meeting Agenda & Action Items:

Meeting Agenda:

  1. Call to Order/Roll Call. (2 min)
  2. Consideration of the agenda. (2 min)
  3. Discussion of WCT Matter - Executive Session -Executive Session – The Board, upon a two-thirds vote of the quorum present, may call an executive session for the purpose of receiving legal advice and to develop negotiating positions and strategies pursuant to Sec. 24-6-402(4)(b) & (e), C.R.S., with regard to grease trap noncompliance and a lawsuit by WCT Building LLC.
  4. Public Comment – Citizens may take up to three minutes to address the Board.
  5. Consideration and adoption of the minutes from the meeting of May 2025. (2 min)

Donny motioned to adopt minutes from May 5, 2025,  Curtis seconded, approved unanimously. 

  1. District managers report. (10 min)
  1. Parking Committee Report
  2. Covenant Committee Report

 

  1. Treasurer’s Report (5 min)
  2. Old Business 
  3. A. Biker & Delivery truck issues: signs, bike bath, transportation. 
  4. New Business 
  5. Agenda Items for the September 2025 meeting. (5 min)
  6. Adjourn


 

  1. Meeting begins at 6:18 pm.  Donny, Patty, Susie, Mark & Curtis were in attendance, and a quorum was present.
  2. No additional items were added to the agenda.
  3. Executive session was tabled due to lack of updates regarding the complaint.
  4. Public comment:

Julia Penny: Raised three concerns regarding covenant violations. It was noted that a committee is working on updating the covenants.

March Henley: Expressed concern about the district's insurance coverage for injuries at the playground or from cyclists on district roads. She also asked about thistle management, noting that she has been manually pulling them out. 

Jarrod Hollinger: As one of two commercial entities, he expressed his view on the escalating utility fees, stating that his current rate of $2,700 per month is difficult to justify given his limited water usage and the fact his business is seasonal.The board acknowledged his concerns and agreed to consider the matter, noting that fee considerations are typically discussed at the November meeting. Asked that the board reconsider billing as 3 separate units.

John Edwards: Suggested calling the county to inquire about their thistle spraying program as a potential solution.

Guy Fulfer: Thanks board members for their service, asked the board to focus resources on important issues rather than personal quarrels. 

  1. Board approved minutes from May
  2. Expansion Project: Engineering report almost complete will outline the plan for the infrastructure in upcoming years, RCAC meeting soon to see how much grant eligible funds are available.The district is making progress on the median household income survey, which may qualify the district for a grant covering up to 75% of the expansion project costs. The final project plan will depend on state and USDA input. Wastewater Treatment Plant: Ongoing odor issues are due to communication problems between air valves and the plant's main control unit. The district is pursuing a long-term solution by upgrading the PLC (brain) and using short-term fixes to manage aeration cycles. Grant apologized for the lack of communication regarding the demolition of the old shed at 127 Woody Creek. The district has successfully negotiated reduced rates. The manager will continue to press the trash company to repair the broken, non-bear-proof recycling dumpsters.
  3. As stated in the annual meeting, improvement costs are rising. Cash flow continues to be a challenge with commercial entities not paying their utility fees. 
  4. None
  5. Patty ordered more signage to post. Susie has talked to the Caucus about getting signatures for RFTA to expand services. The county road and bridge directors are working with an architect regarding a bike path that will hopefully alleviate some of the bike traffic. 
  6. A. Lea shared a suggestion on implementing a sticked/placard system for a parking solution so it is easier to regulate.

B. Patty shared that conversations have been started in regards to covenant revision.

  1. Winterization, woody stock updates. 
  2.  Adjourn 7:28pm