Board Meeting

play iconJoin Remote Meeting

WOODY   CREEK   METROPOLITAN   DISTRICT

MEETING   MINUTES

BOARD   OF   DIRECTORS   MEETING 

September 8, 2025

6:00PM   Zoom

 

The Board of Directors of the Woody Creek Metropolitan District conducted a regular meeting of the Board of Directors on September 8, 2025. The following meeting minutes reflect the primary discussion points.

The meeting notice and agenda were posted at least 24 hours in advance at the designated location within the District boundaries and on the website.

Members of the Board of Directors in attendance included Don McAllister, Curtis Wackerle, Patty Hamilton, & Susie Jiminez, thereby a quorum was in attendance.  Also present were Andrew Knapp (Pitkin County Engineer),  Jarrod Hollinger, Julia Penny, Guy Fulfer, John Edwards, March Henley, Kit McLendon, Paul Polito, Brad Matthews, Erin Wilson, Mary Ann Thompson, Ruben Salas, & Krystin Oda Bergstresser.

 

Meeting Agenda & Action Items:

  1. Call to Order/Roll Call. (2 min)
  2. Consideration of the agenda. (2 min)
  3. Discussion of WCT Matter - Executive Session -Executive Session – The Board, upon a two-thirds vote of the quorum present, may call an executive session for the purpose of receiving legal advice and to develop negotiating positions and strategies pursuant to Sec. 24-6-402(4)(b) & (e), C.R.S., with regard to grease trap noncompliance and a lawsuit by WCT Building LLC.
  4. Public Comment – Citizens may take up to three minutes to address the Board.
  5. Consideration and adoption of the minutes from the meeting of July 2025. (2 min)

Donny motioned to adopt minutes from July 14, 2025,  Curtis seconded, approved unanimously.

 

  1. District managers report. (10 min)
  1. ORC update - Ruben Salas
  2. Parking Committee Report
  3. Covenant Committee Report
  1. Old Business 
  2. New Business
  1. Woody Creek Fire Marshall and traffic discussion
  2. Covenant Enforcement
  3. District Financial Planning
  4. Complaints and Conduct
  1. Agenda Items for the November 2025 meeting. (5 min) 
  2. Adjourn
  3.  

 

Meeting Notes:

  1. Called to order 6:02 pm

Donny, Patty, Susie, & Curtis were in attendance, and a quorum was present. Mark Thompson was an unexcused absence. 

 

  1. Meeting agenda was revised to move items 6.A. and 8.A. to the beginning of the meeting.
  2. No Executive session was held
  3. No public comments were offered.
  4. Meeting minutes from July’s annual meeting and regular meeting were adopted.
  5. Grant Gladson not in attendance. 
  1. Ruben shared an update about the WWTP operations. The PLC operating software equipment failed; a temporary PLC was installed and the facility was back to operation. Air Valve: A four-inch air valve (the last piece of original equipment to fail) is on order. Once installed, it will connect to the system and allow for the operation of both basins, which will improve effluent quality. The new PLC system should be here in October.
  2. No update at this time
  3. No update at this time

 

  1. None
  2. A. Andrew Knapp, the Pitkin county engineer, shared information regarding monitoring, studies, and plans for upper river road and traffic and bike mitigation. The plan is for the speed bumps to be replaced by speed tables in 2028. He recommended the board write a letter of support of the use of permanent speed signage & radar being placed along the corridor. Open Space and Trails Department is responsible for maintenance and signage on the RFTA-owned portion of the Rio Grande trail.

B. Neighbor to neighbor complaints have been increasing this summer. Colin, the district attorney, reminded everyone that most of the complaints constitute as civil matters and are not appropriate for board/district enforcement. The Sheriff’s department would be the proper place to file civil complaints. Colin emphasized that the Board's authority only exists in a public meeting and that individual board members cannot enforce anything on their own or make decisions outside of a meeting. Approaching board members outside of a meeting to discuss Board business is inappropriate, and acting outside one's scope of authority can create liability risks. 

C. The District will await the final engineering report (to be submitted to the RCAC) and more information from the RCAC representative regarding timelines for loan/grant packages. The Board discussed other funding resources, including the possibility of reaching out to the County Commissioners regarding the capital improvement grant process that other HOAs are utilizing. Other potential organizations mentioned were the US West Mountain Regional Housing Coalition and ROC USA Capital. 

 

  1.  No additional items mentioned at this time.
  2. Adjourned 6:53pm

 

Minutes prepared by Krystin Oda Bergstresser - Administrator