WOODY   CREEK   METROPOLITAN   DISTRICT

MEETING   MINUTES

BOARD   OF   DIRECTORS   MEETING 

March 9, 2026

6:00PM   Zoom

 

The Board of Directors of the Woody Creek Metropolitan District conducted a regular meeting of the Board of Directors on March 9, 2026. The following meeting minutes reflect the primary discussion points.

The meeting notice and agenda were posted at least 24 hours in advance at the designated location within the District boundaries and on the website.

Members of the Board of Directors in attendance included Don McAllister, Curtis Wackerle, Mark Thompson, Susie Jimenez, & Patti Hamilton, thereby a quorum was in attendance. Also present were Colin Mielke, Paul Polito, John Edwards, March Henley, Julia Penny, Tom Smith (APCHA attorney), Matthew Gillian (APCHA), Tom McCauley (AVH representative), Brad Matthews, Kit McLendon, MaryAnn Thomspon, & Krystin Oda Bergstresser.

 

Meeting Agenda & Action Items:

1. Call to Order/Roll Call. (2 min)
2. Consideration of the agenda. (2 min)
3. Public Comment – Citizens may take up to three minutes to address the Board.
4. Discussion of WCT Matter and extraterritorial entities utility rates - Executive Session - The Board, upon a two-thirds vote of the quorum present, may call an executive session pursuant to Section 24-6-402(4)(b) and (e), C.R.S. for the purpose of receiving legal advice and discussing negotiating positions regarding the lawsuit filed against the District by WCT Building LLC and a request from the owner of the fly shop to modify the District's extraterritorial service fees.

Donny moved that the Board enter into Executive Session pursuant to C.R.S. § 24-6-402(4)(b) and (e) for the purpose of receiving legal advice and developing negotiated positions and strategies regarding the lawsuit filed by the WCT Building, Patty seconded, upon vote, the motion passed unanimously.

1. ORC Report (10 min)
2. Consideration of utility fee adjustment for extraterritorial properties. (5-10 min)
3. Treasurer/Administrator Report. 

1. 2025 Budget vs Actuals
2.  Rate study update, grant funding and future grant opportunities.
3. Income reflected as drinking water and wastewater

1. Consideration and adoption of the minutes from the meeting of January 8 & 12, 2026 (2 min)

Donny motioned to adopt minutes fromJanuary 8 & 12th,  Susie seconded, approved unanimously.

1. Old Business
2. New Business 

1. APCHA request for AVH employee rental

1. Agenda Items for the May 2026 meeting (5 min)
2. Adjourn

 

 

 

 

 

 

Meeting Notes:

1. Called to order 6:02 pm

Donny, Mark, Patti, Susie, & Curtis were in attendance, and a quorum was present. 

 

1. Meeting agenda approved, items moved around to accommodate guest presenters.

 

1. Julia Penny asked about Metro tax, AVH renters, and vacant properties; March Henley asked about the tavern litigation.  

 

1. The board held an executive session to discuss the status of the matters with the Tavern and Fly shop. 6:50pm No action taken

 

1. Maintenance Approvals: The Board reviewed requests for a new heater at the wastewater facility, a basin pump, and internet service required for new state sampling requirements.

Plant Operations: The treatment plant is functioning well. While there have been minor complaints regarding the taste of chlorine, testing confirms levels remain well within safe drinking parameters.

 

1. Tabled due to pending settlement discussion.

 

1.  The 2025 Audit exemption has been filed. The Board reviewed the 2025 budget versus actuals. Expenses are currently over budget for repairs, maintenance, and legal/professional fees. A $7,900 expense was noted for the 2024 elections, a cost that only occurs when there are more candidates than available seats. 

Maintenance & Operations: Significant expenses included the barn demolition, water hauling by Valley Resource, and electrical work at the wastewater plant.

Grant Updates: The District is working with DOLA on potential matching grants for future projects.

Rate Study: The Colorado Rural Water Association will conduct a 10-year rate study focused on long-term asset management and infrastructure planning.

Financial Restructuring: To finalize a USDA application, the District must separate income accounts for drinking water and wastewater. Projections suggest a 25% allocation to water and 75% to wastewater.

 

1. Minutes approved

 

1. No items were discussed under old business.

 

1. APCHA asked the board that it make an exception to allow AVH and APCHA to use units 213 & 215 for employee housing specific to the hospital and bypass the lottery sale. The board wanted to review the information before making a decision.
2. Housing discussion, 
3. Adjourned 7:36 pm

 

 

Minutes prepared by Krystin Oda Bergstresser - Administrator